Trustee Expenses 1420

HAGERMAN JOINT SCHOOL DISTRICT NO. 233

Trustee Expenses

A trustee shall not receive remuneration for service as a Trustee. However, each Trustee shall be compensated for actual expenses incurred for travel to, from, and attending meetings of the Board as provided herein. Reimbursement may be paid as the travel is assumed or may accumulate until the end of the fiscal year, at the discretion of the trustee.

To receive reimbursement for travel expenses, a Trustee should submit their request for reimbursement within 30 days following the travel.

Board Meetings

The Board shall approve payment of a Trustee’s expenses incurred in traveling to and from Board meetings if the Trustee requests such payment for mileage or actual travel expense incurred, whichever is less.

Expenses for Board Members at Out-of-District Meetings

Trustees normally attend workshops, training institutes, and conferences at both the State and national level. It is appropriate that Trustee expenditures at these out-of-District meetings be paid by the District from the general fund. It is the intent of the District to pay all legitimate costs for Trustees to attend out-of-District meetings, at the established rates for reimbursement set by the District, including the following:

1. Transportation as approved by the Board.

2. On-site transportation during the course of the meeting, i.e., bus, taxi, or rental car.

3. Hotel or motel costs for trustee, as necessary.

4. Food costs as necessary.

5. Incidental expenditures for tips and other necessary costs attributable to the trustee’s attendance at the meeting. The District will not reimburse or pay for such items as liquor, expenses of a spouse, separate entertainment, or other unnecessary expenditures.

The District will not reimburse or pay for such items as liquor, expenses of a spouse, separate entertainment, or other unnecessary expenditures.

Depending upon circumstances and dollar values at issue, the District may be required to report reimbursements consistent with IRS regulations. Tax consequences may be applicable. However, if such a circumstance does occur, Board members would need to talk with their individual tax preparers regarding tax implications and possible deductions for expenses.

Cross Reference: 7430 Travel Allowances and Expenses

Legal Reference: I.C. § 33-506 Organization and government of board of trustees.

I.C. § 33-701 Fiscal Year – Payment and Accounting of Funds

Policy History:

Adopted on: 10/8/2012

Reviewed on: 11/14/2022

Revised on: 12/12/2022